By the end of our 12 weeks, we will train your EA to install 11 key systems, rituals, and workflows to completely transform the way you work.
Of course, amazing systems are not enough. Your EA will receive world class coaching and mentorship so they can learn how to think to approach any situation thrown at them with confidence.
Who is it for: For your future Elite Executive Assistant
Program Length: 12 Week Program
There is 12 weeks of content with 12 weeks of support. You and your EA can go through the course material as fast as you want, however you will still have 12 weeks of support!
Time Commitment from your EA: 2-3 hours each week
Time Commitment from the executive: 30-60 min a week
Two Ways To Support Your Assistant Into Becoming A Proactive, Mind-Reading EA:
Whether your EA thrives with hands-on coaching or through a self-guided journey, there is an option that best fits your needs to bring your vision for seamless support and strategic partnership to life.
Option 1: Executive Management System Elite
👉 The EMS Elite Program includes the full course curriculum alongside bi-weekly coaching sessions with Zion Kim & Regina Gerbeaux. Your EA will get personalized support to master all the tools & systems within the Atlas Executive Management System (EMS). Access to coaching and mentorship can help your EA evolve into your ideal strategic partner faster. Investment: $3,500 one-time payment Payment Plan: Two payments of $2,000 Join Here
Option 2: Executive Management System Essentials
👉 Get access to the complete course content that will give your EA what they need to install and manage each facet of the Atlas Executive Management System (EMS) into your business. This option empowers your EA to install these foundational systems at their own pace but does not include any of the live coaching or community support elements offered in the complete program. Investment: $997 one-time payment Payment Plan: Two payments of $600 Join Here
From Pulling My Hair Out to Having an Assistant Who Reads My Mind
From: Zion Kim
Founder & CEO of Atlas Assistants
It took me TWO years to replace my Executive Assistant.
I still vividly remember the chaos. Jumping between overflowing inboxes, calendar issues (being triple booked), constantly interrupted by questions from my team, and the days blurred together as I could feel myself burning out. I honestly couldn’t imagine a light at the end of the tunnel.
I hired assistants from top companies like Microsoft and Intel, even one that worked with a billionaire, but one after the other, they failed to meet my expectations.
They came with a ton of bad habits on how they thought things should work and were not open to feedback on how I needed things done.
One even quit because I asked for help in my personal life, although it’s just what I needed to get through the week.
Were my standards too high?
My standards:
Donna from Suits – Harvey Specter’s Assistant
AND
Pepper Potts from Iron Man – Tony Stark’s Assistant
Ok fine, maybe they were a little high…
AS THEY SHOULD BE.
I was so scarred from hiring bad EAs, that I ended up severely limiting what I gave to them. In reality, this is hardly what I actually needed I knew it and my team knew it.
My team:
After 2 years, I finally hired Jen.
Jen had already worked with a few entrepreneurs before me so I was excited to hit the ground running with her.
I knew that she wasn’t AS experienced, but she was HUNGRY.
Although Jen had been an EA for THREE years, I realized she had no idea how to actually support an executive. Jen had bosses, but really poor mentors. They didn’t do a great job of training her. It took me almost 6 months of constant feedback to train her until I finally felt that she was an extension of me.
After a year, she was an absolute rockstar, and I routinely started getting asked where they could find their own “Jen.”
I worked with Jen to create a system that worked for us.
With Jen, and every EA I had after Jen, I told them one thing on their first day: “I know you’re going to leave one day. The only thing I expect is for you to train the next person for me. I know you will be successful, when I don’t feel that anything has actually changed.” In this case Jen was promoted to another role so I was on the hunt again for a new EA. The reality was that even though most of the fundamentals and my best practices did get passed on, I still had to step in give a lot of feedback.
I realized I was far from a system that made this transition completely seamless.
Here’s the thing…
EAs learn individualized (unique to each executive) work styles, not standardized frameworks and best practices.
EAs are NOT consultants.
To make things worse, when does a busy entrepreneur or executive have time to work on a system for themselves when they are constantly working “in” or “on” the business?
Most do not have an actual system for onboarding, so the EA and the executive have to figure things out as they go along and just figure out how to work together.
They need to build trust and figure out a new system that works for them…
The worst part?
The only guarantee that you have is that you will have a new EA one day. Once that EA leaves, they take all of their understanding of your unique preferences, the nuances, the processes it ALL leaves with them.
Then you are back to square one.
This problem is so painful that most people never let go of their EA, even if they’re mediocre at best…
I started Atlas Assistants to solve this problem.
I set out to help people hire and train their executive assistants so they could be their secret weapon.
I knew the only way to do this was to standardize all the best practices and create systems on how an EA and an executive should actually work together.
I wanted a proven system that an entrepreneur can plug into so that their EA was effective on day one, and got better with every passing week.
When we started enrolling clients for the agency, I was on sales calls telling people this one fact:
Most entrepreneurs really suck at training their personal support. It’s the blind leading the blind and they’re not exactly sure what an EA should be doing for them or if they’re really leveraging an EA the best way…
….and most EAs out there?
Yup, they’re trained by another entrepreneur out there that might be just as lost as you…
🫠 The thing is…I knew I was in the same boat.
I knew my EAs did a great job FOR ME, but I didn’t know if it was actually the BEST way for an EA to work with an executive.
I needed something that was repeatable and duplicatable.
I needed a system that I could roll out to not only my own EA, but to every single one of clients as well.
👌🏻 I needed a system that did not LEAVE with the EA, stayed with the executive and was improved with every assistant that came after them.
I knew there had to be a better way.
One day, I came across coaching frameworks from Matt Mochary, who works with leading Silicon Valley investors and unicorns. I took a quick glance at his bio:
🚀 The investors that Matt coaches or has coached include managing partners at Sequoia, YC, Benchmark, General Catalyst, Kleiner, Greenoaks, Lachy Groom, Venrock, Felicis, Floodgate and Amity.
I was blown away. He won’t even work with you until you have a Chief of Staff or an executive assistant already in place.
I read through all their resources for operators, Chiefs of Staff, and Executive Assistants and discovered they were created by Matt’s first and former Chief of Staff, eventually COO, Regina Gerbeaux. Regina became the go-to person for some of the top people in the world on what an EA should actually do, how to onboard them, and tons of resources actually teaching EAs how to think. I want to share with you one of the things that really hit me:
👉 A CoS’s/EA’s main responsibility is to become an extension of their Exec. This means learning how to think like them, make decisions like them, and prioritize for them. In terms of the startup, your brain essentially becomes a clone of your Exec’s
Then she shared a story of what Matt was looking for…it was so impactful she wrote it on a post it note.
“It might depend on your Exec’s definition of “Superhuman,” but it’s pretty clear in my relationship with Matt: I have to enable him to do all the things he cares about.”
After I read this, Regina became my DREAM person to help me build our trainings for our EAs. Who better than the talent developer behind some of the most elite startup assistants and Chiefs of Staff out there?
There’s a cool manifestation story on how we got connected, but I’ll save that for another day…
She started giving us feedback on our process, which massively upgraded how we do things.
One day…
🚀 I asked Regina if she wanted to build the best training for Executive Assistants in the WORLD.
She laughed and said, if we weren’t going to at least do that then what’s the point of even doing it 😉
Me when she agreed:
I’m extremely excited to share this with you…
We are combining Regina’s years of experience with our battle-tested systems. We’ve onboarded almost a hundred 7-8 figure entrepreneurs. We have extracted our learning to create the Atlas Executive Management System (Atlas EMS).
The Atlas Executive Management System (Atlas EMS)
Designed to transform the relationship between executives and their assistants.
It aims to create a finely tuned, high-performance partnership. We realized a successful partnership has four core pillars:
1. Goal & Vision Alignment
2. Proactive Partnership
3. Standardized Systems
4. Ongoing Growth & Development
🙌🏻 After many months of planning we are finally releasing our Executive Assistant Accelerator program where we will train your EA on rolling out the Executive Management System (EMS) with you.
The Atlas Executive Assistant Accelerator provides in-depth training for your EA on implementing the EMS within your business. Over 12 weeks, we equip them to smoothly install the key workflows, rituals, and systems that make high-performance support repeatable and sustainable.
The Atlas EMS empowers ANY EA to quickly plug into a structured framework for managing an executive. Our systems and workflows are based on proven best practices refined over years of experience with leading entrepreneurs.
What can you expect?
Let’s go back to what you actually want. Remember these two?
In our second lesson of our program we will extract the essence of an epic executive assistants and what makes Donna and Pepper Potts amazing…
We believe it has something to do with this:
| FOCUS | Many EAs | What you actually want |
|---|---|---|
| Proactive Resourcefulness | “Can you tell me what to do, exactly to a tee? Also, I’m not going to think ahead unless you tell me to.” | “I want someone to be two steps ahead of me” |
| Problem Solving & Decision Making (Getting sh*t done) | “Help me with every single problem. I don’t know what to do. What do I do next?” | I want my EA to make decisions as if I were making them” |
| Attention to Detail | “Oops, sorry! I made a mistake!” (For the fifth time.) | “I don’t want to double check everything you do.” |
| Communication & Clarity | “Sorry, I’m just not very confident in my decisions, and I have a hard time telling you that I don’t have enough information to do this task.” | “I want someone to talk like me, if not better.” |
| Workflows & systems: | “I’m really overwhelmed with all the things you’re asking me to juggle and not really sure how to prioritize.” | “I want my EA to be clear on what they should actually be doing every day.” |
I mean let’s be honest this is exactly what you want:
How do we get there?
Part 1: The Coaching
- Bi-weekly coaching calls with Zion Kim & Regina Gerbeaux
- Bi-weekly small-group mentorship calls
- Always available Slack Community for ongoing support & connection
Meet your instructors
Regina Gerbeaux is the executive coach for top-tier CEOs, Operators, and Investors.
She is best known for her work as an operator scaling companies in both size (10→100+ employees) and revenue (10x and greater.) Her open-sourced write-ups on Operational Excellence and how to run a scaling company can be found here. Most recently, Regina was the Chief of Staff to Matt Mochary, who is the coach to the CEOs of Coinbase, Brex, and more.
Matt chose Regina to become his first student on how to coach using the Mochary Method Curriculum, and within five months, she became one of the most sought-after coaches. Through this experience, she built community and exchanged tactical solutions with operators from Sonder, Snapdocs, WhatNot, Legend, and Sword Health. Regina became COO of Mochary Method in 2022, where she managed the internal engineering, product, and design team, and was responsible for developing the all-in-one operating system. Companies that have used Mochary Method software include Attentive Mobile, Scale, Vendr, and Worldcoin.
In addition to running the internal product org, Regina onboarded and trained dozens of coaches under the Method, and many of whom have had fulfilling careers coaching the founders and execs of Agentnoon, dYdX, OpenSea, Truework, and more.
Before Mochary Method, Regina was the Head of Operations at On Deck, where she launched 10+ fellowships and 10x’ed+ their revenue that led to their successful $20M Series A raise. She was also an exited founder of a bootstrapped music business she started in college that hit $1M of annual recurring revenue by the time she was 20
Zion Kim is the founder of 1MT, a digital venture studio, and Atlas Assistants, a company that specializes in hiring, training, and onboarding executive assistants.
He has advised hundreds of entrepreneurs and thought leaders as an early stage investor/advisor in online mentorship companies including The Budgetnista, Preston Smiles, Danielle Leslie, and Jess Lenouvel (Listings Lab). More recently, he has mentored thousands of coaches as the Co-Founder of Kaboom Coaching and Chief Strategy Officer of the World Business and Executive Coach Summit where he ran the largest online conference for coaches in the world. Previously, he has transformed marketing departments with industry leaders in mortgage, lawn care, specialty insurance, and global tech firms, including Dell. Today, Zion oversees a portfolio of self-managed companies across various industries. He is dedicated to helping entrepreneurs build their businesses around their zone of genius, enabling them to focus on what they love.
Zion lives in Lisbon, Portugal, and is a new father to his 1-year-old daughter, Zaya and has over 40 amazing crystals in his collection.
Part 2: The Program
Over 12 weeks, we equip your EA to operate as an invaluable strategic partner with an installation of a new system or process each week.
Week 1: EA Role Alignment and Expectations
- Define scope of responsibilities and key outcomes
- Set expectations via EA Role Scorecard
- Assess competence in each area to set development goals
- Cultivation of proactive mindset
- What makes Donna and Pepper an EPIC EA?
🔑 System Installation: Finalize and roll out Role Scorecard
Week 2: Strategic Alignment
- Create 30/60/90 day strategic plan tied to executive goals
- Establish consistent feedback process to create safe space for open communication
- How to build trust
- Showing up with solutions: 1-3-1 rule
- Design system-agnostic task tracking framework
- Set up centralized task management with categories
🔑 System Installation: 1. 30/60/90 day plan 2. Agreements Tracker (task management) 3. Feedback Ritual
Week 3: Delegate Your Inbox – Inbox Zero System
- Establish “Inbox Zero” system for managing email
- Reporting on the inbox to minimize executive’s time spent in inbox
- Taking proactive action on emails and follow thru
- Documenting all inbox preferences and management SOPs
🔑 System Installation: Inbox Zero System
Week 4: Delegate Your Calendar – Calendar Management System
- Design ideal week to balance Self-care, Focus, Meetings, and time off
- Creating scheduling rules
- Conducting Daily Calendar Proofing
- Weekly calendar & time analysis and audit for top goal alignment
- Documenting all calendar preferences and management SOPs
🔑 System Installation: Calendar Management System
Week 5: Daily and Weekly Communication Rituals
- Enable alignment and clarity through consistent start of day, end of day, and weekly reports
- Running Effective Executive Weekly 1:1’s
- Track lessons learned for continuous improvement
- Documenting all SOD/EOD/EOW templates with examples
🔑 System Installation: Implement new daily reporting rhythms and weekly 1:!’s
Week 6: Helping Your Executive Get More Done
- Document all recurring tasks and SOPs in knowledge base
- Apply different frameworks to help executive complete top priorities
- ABCDE Framework
- Sacred Six
- Ivy Method
- 10-80-10 rule
🔑 System Installation: Roll out executive prioritization system
Week 7: Executive Atlas – Documenting EVERYTHING
- Create support checklist with recurring tasks, processes, and systems (daily, weekly, monthly, etc)
- Document all SOPs in knowledge base
- Map critical business processes end-to-end
🔑 System Installation: Documenting everything for your next EA.
The Only GUARANTEE that you have is that you will have a different EA one day. Whether they get promoted or leave. Make sure everything they know about you does not leave with them.
Video Overview of our Executive Atlas Template:
Week 8: Travel Management
- Business vs personal travel
- How to shift calendars and make sure executives are completely ready for ALL travel
- how to book flights, accommodations, transportation, and lifestyle dfesires
🔑 System Installation: Checklists for before, during, and on the day of travel
Part 3: The Community (for your EA)
Live support in our private community of executive assistants from around the world.
In between calls, your EA will be able to ask any questions, about anything, at any time in a group exclusively for Executive Assistants.
Your EA will get to meet other EA’s working with 7 figure CEOs.
They can learn what’s working (& not working) for other Executive Assistants in various industries.
You’ll also get…
✅ The Atlas HomeOS — Simple DIY To Install A Home Management System
- A step-by-step walkthrough of how to create simple systems that will run your home
- How to find, compensate, onboard & set a part-time house manager up for success
- Template for you to create a fridge & pantry restock list (Never have to replace your own toilet paper or toothpaste ever again!)
🔑 System Installation: HomeOS Management System | DIY Version
FAQ
Q: I know my EA needs help, but I’m honestly not sure if I have the right person.
A:
Few questions to ask yourself:
Does this person have a history of growing? Do you believe if you invest in this person, that they will continue to grow?
Do you see this person growing as your right hand?
If you believe they have been unsuccessful because of the lack of systems, they can always setup the systems for you, and you can see if this impacts their performance.
The program is designed so the systems will stay with you regardless of whether your EA is the perfect fit.
Remember, the only guarantee we are working with is that you will have a different EA one day.
If at any time you believe your EA is not a great fit, we will help you find a new EA and waive our onboarding fee ($3,000).
Q: I have multiple team members. Can we all go through the program together? Is it a separate program fee for each of us?
A: The investment is per individual. If you want to sign up two EAs, it is $5,000 at the early bird investment and $7000 at the regular investment.
Q: Can I move faster through the program?
A: There are very specific action items we have you do each week, so you have enough space to integrate and neither you (the executive) or your EA get overwhelmed.
We’re mindful that you still have a plate of full work every day.
Q: What if my EA or I cannot make one of the live sessions?
A: All sessions are recorded and will be made available for participants to view at their convenience. However, we encourage live attendance to make the most of the interactive elements and Q&A opportunities.
Q: Will there be any support after the program ends?
A: Yes, graduates will have access to the community of EAs where they can continue to receive support, share experiences, and access resources.
Q: What is the cancellation/refund policy?
A: We offer a satisfaction guarantee. If after attending the first two sessions, you feel the program isn’t the right fit, we will provide a full refund.
Q: How much time will this program take each week?
A: EAs should expect to commit 2-3 hours per week, while executives should set aside 30-60 minutes per week to engage with the program and support their EA’s learning and implementation of new systems.
You after your EA implements the Atlas Executive Management System
Two Ways To Support Your Assistant Into Becoming A Proactive, Mind-Reading EA:
Whether your EA thrives with hands-on coaching or through a self-guided journey, there is an option that best fits your needs to bring your vision for seamless support and strategic partnership to life.
Option 1: Executive Management System Elite
👉 The EMS Elite Program includes the full course curriculum alongside bi-weekly coaching sessions with Zion Kim & Regina Gerbeaux. Your EA will get personalized support to master all the tools & systems within the Atlas Executive Management System (EMS). Access to coaching and mentorship can help your EA evolve into your ideal strategic partner faster. Investment: $3,500 one-time payment Payment Plan: Two payments of $2,000 Join Here
Option 2: Executive Management System Essentials
👉 Get access to the complete course content that will give your EA what they need to install and manage each facet of the Atlas Executive Management System (EMS) into your business. This option empowers your EA to install these foundational systems at their own pace but does not include any of the live coaching or community support elements offered in the complete program. Investment: $997 one-time payment Payment Plan: Two payments of $600 Join Here